Exhibitor Portal
Perfectly prepared in 5 steps:
Start your trade fair preparation here
Step 1: Immediately after registration
Find out about the most important facts and the advertising and sponsorship opportunities on this page.
Read the Technical Handbook and the Deadline Checklist and register for the Exhibitor Kick-off webinar.
Step 2
Please log in to the MyEasyfairs service portal and place all orders for the trade fair in the shop. You will then be able to organise your communicative campaign.
Step 3
Plan your communications strategy and your invitation campaigns, and decide on additional advertising and sponsorship initiatives.
Step 4: 4 months before the trade fair
Plan your stand in detail. We will send you a technical stand plan for your approval.
Order rental furniture and printed materials via the online shop in MyEasyfairs before the deadline.
Step 5: 3 months before the trade fair
Familiarise yourself with the features of the visitor registration systems Touch&Collect and Visit Connect.
Set up the trade fair app and find out about its features.
Organisational newsletters
Our organisational newsletters are designed to help you keep track of everything. You will receive 5–8 organisational newsletters in the run-up to the trade fair.
To ensure that none of these emails end up in your spam folder, please add the sender addresses @easyfairs.com, @easyfairsemails.com, @global.easyfairs.com and @messeprojekt.de to your whitelist.
News
04.03.2026
Is this your first time exhibiting at the KPA in Bad Salzuflen and do you still have so many questions about your trade fair presence or our free marketing tools? We’d be happy to advise you!
Book a service call now at a time that suits you!
Read more
The Ostwestfalen-Lippe / OWL region is home to a wide range of user industries and there is a great demand for technical plastic parts.
Visitor target region of the KPA in OWL: Strong industries with SMEs, hidden champions & world market leaders
Automotive à Ford plants, Kahrmann, VW
Lighting/building services à Bega, Berker, Busch Jäger, Gira
Electrical engineering à Beckhoff, HARTING, Phoenix Contact, WAGO, Weidmüller
Household appliances/consumer products à Henkel, Melitta, Miele
Food à Bahlsen, Dr Oetker, Fuchs Gewürze, Stork, Tönnies
Mechanical engineering à Aerzener Maschinenfabrik, Benteler, DMG Mori, Kannegiesser
Medical technology à Braun, Balda Medical, Dräger Medical
Furniture à 3C Group, Häcker, nobilia, SieMatic
Commercial vehicles/agriculture à Amazone, Claas, Grimme Landmas
Supplier industry à Böllhoff, Continental, Hella, Hettich, Kesseböhmer
KPA Bad Salzuflen will be organised in parallel with KUTENO, the supplier trade fair for the plastics processing industry that is already established in the region!
This means that from 2025 you will have the opportunity to present your company in two strong industrial regions in Germany.
KPA Ulm: February 25-26, 2025
KPA Bad Salzuflen: May 13th – 15th, 2025
The following applies to both trade fairs: Thanks to the all-inclusive trade fair concept, your organisational effort remains manageable even if you take part in two trade fairs.
KPA Bad Salzuflen
- 09-11 June 2026
- Bad Salzuflen
- Monday, 8 June 2026
8.00 am – 6.00 pm - Exhibitor stands will be ready for occupation from 12.00 pm; exhibitors are welcome to arrive earlier
- The service desk will be staffed until 6.00 pm
- Tuesday, 9 June 2026
9.00 am – 5.00 pm - Wednesday, 10 June 2026
9.00 am – 5.00 pm - Thursday, 11 June 2026
9.00 am – 4.00 pm
- Thursday, 11 June 2026
4.30 pm – 10.00 pm - Friday, 12 June 2026
8.00 am – 12.00 pmCollection of machinery and exhibition goods only; dismantling is no longer permitted
- Tuesday, 17 March 2026, 11 a.m. To the registration
Mittwoch, 07.05.2025, 11 Uhr
► Register here
is open
KPA Leipzig
- 16.-17. September 2026
- Globana Eventcampus
- Tuesday, 15 September 2026
08:00 – 18:00 - Exhibitor stands will be ready for occupation from 12:00; exhibitors are welcome to arrive earlierThe service desk will be staffed until 18:00
- Wednesday, 16 September 2026
9.00 am – 5.00 pmThursday, 17 September 2026
9.00 am – 4.00 pm
- Thursday, 17 September 2026
4.30 pm – 10.00 pm - Friday, 18 September 2026
8.00 am – 12.00 pmCollection of machinery and exhibition goods only; dismantling is no longer permitted
Wednesday, 23 June 2026, 11 a.m.
Register here
Wednesday, 8 September 2026, 11 a.m.
Register here
Donnerstag, 06.05.2024, 14:00 Uhr
Hier anmelden
is open
KPA Ulm
- 24.-25. February 2027
- Ulm-Messe
- Tuesday, 23 February 2027
12:00 – 18:00 - Exhibitor stands will be ready for occupation from 12:00; exhibitors are welcome to arrive earlier
- The service desk will be staffed until 18:00
- Wednesday, 24 February 2027
9.00 am – 5.00 pm - Thursday, 25 February 2027
9.00 am – 4.00 pm
- Thursday, 25 February 2027
4.30 pm – 10.00 pm - Friday, 26 February 2027
- 8.00 am – 12.00 pm
Collection of machinery and exhibition goods only; dismantling is no longer permitted
Dienstag, 25.11.2025, 11 Uhr
Hier anmelden
Thursday, 13.02.2025, 11 a.m.
► Register here
Tuesday, 17 February 2026, 11 a.m.
Register here
is open
trade fair marketing
Make the most of your trade fair presence, invite your customers and contacts using our free promotional materials, and draw targeted attention to your business.
Discover how to boost the visibility of your trade fair presence and personalise banners, free tickets, social media posts and ready-made texts in just a few clicks.
Advertising and sponsorship opportunities
Our marketing & sponsoring services help you to strengthen your corporate brand and increase your visibility and reach. Increase the success of your trade fair participation now – we will be happy to advise you.
EasyGo – Your service package
Available at all Easyfairs trade fairs: the EasyGo package. This service package is based on the latest developments in digital marketing technology. You can view your booked EasyGo package in MyEasyfairs. You can also book an upgrade there.
MyEasyfairs FAQ & Exhibitor Academy
Are you exhibiting at an Easyfairs trade fair for the first time and would like to find out more about the systems? Would you like some tips on how to make the most of your trade fair participation? The MyEasyfairs FAQ and the Exhibitor Academy videos have the answers.
- How do I fill in my company profile? How do I upload products? How does the Touch & Collect system work? How does Visit Connect work? These and many other questions are explained step by step in the MyEasyfairs FAQ.→ Click here for the MyEasyfairs FAQ→ Click here for the MyEasyfairs FAQ
- How can you make your exhibition stand even more appealing? How can you ensure your exhibition presence has a lasting impact? How can you promote your participation? What do you need to prepare your stand staff? How can you increase your leads? These and many other questions are addressed in the Exhibitor Academy videos.→ Visit the Exhibitor Academy→ To the Exhibitor Academy
Digital solutions for a successful trade fair presence
Work smarter, not harder.
Our digital solutions are included in your EasyGo package.
Each tool works differently, allowing you to capture every type of lead: prospects who come to you, conversations you initiate, and contacts generated using AI even before the trade fair.
MyEasyfairs is your central dashboard, allowing you to manage your profile, invite your network using personalised links, and download leads after the trade fair.
Send trackable invitations to your network
Receive a text message when your contact arrives
Direct qualified visitors straight to your stand
→ Go to the MyEasyfairs FAQ
→ Go to the Exhibitor Academy
The trade fair app uses AI to match you with ideal prospects. Get in touch with them, arrange meetings and fill your calendar before the fair opens.
AI finds suitable visitors
Both parties can initiate contact
Schedule important meetings
→ More information about the trade fair app
Use the trade fair app to scan visitor badges during meetings. Add notes straight away, whilst the conversation is still fresh in your mind.
- Scan only qualified visitors from meetings
- Add notes and priorities manually
- Quality over quantity
Place wireless readers at your stand. When a visitor holds their badge up to the reader, they will receive your information by email. At the same time, you will automatically receive the visitor’s contact details.
Capture details of interested visitors who come to your stand
Build a list of leads who want your information
Every Smart Badge scan = a qualified lead.
↓ Template: Smart Badge reader insert sheet
EasyGo – Your marketing and lead generation package
Boost your reach, visibility and ROI. EasyGo offers marketing and lead generation tools to help you reach and engage your community before, during and after the trade fair.
Available at all Easyfairs trade fairs: the EasyGo package. This service package is based on the latest developments in digital marketing technology. Reach your community before, during and after the trade fair:
Visibility on the website with your company profile, products, innovations, news & jobs
Codes and links to invite your contacts and customers for free
Tools for lead generation and management
You can view your booked EasyGo package in MyEasyfairs. You can also book an upgrade there.
>> Discover EasyGo packages
Manage your attendance easily online, network efficiently with visitors and capture leads directly on site – with smart digital solutions such as:
Trade Fair App
Touch&Collect
Visit Connect
and My Easyfairs
>> Discover EasyGo’s digital solutions
Layout template for the insert sheet for your Smart Badge reader.
A5 format for the reader stand
A4 format for your own display stands
>> Customise the insert sheet HERE
Lead generation with Touch&Collect and Visit Connect
Each exhibitor receives one to three Touch&Collect readers at their stand (depending on the EasyGo package booked) for the digital exchange of visitors’ contact details and exhibitor information at the trade fair. Your reader will be linked to your profile on the exhibitor list by default 14 days before the trade fair. If you wish to link your reader to other content, you must do so up to 14 days before the trade fair.
As soon as visitors touch your reader with their visitor badge, they collect all the information about your company and products that you have uploaded to your MyEasyfairs account. At the end of the trade fair day, visitors receive this information as a trade fair summary by e-mail. In return, you receive the data of all those visitors who have touched your reader with their visitor badge. We will send you this list by e-mail at the end of the trade fair.
Important! The contact details of the Touch&Collect system will be available to you after the trade fair.
The data between the two systems is independent of each other and in separate lists, as the two systems are separate from each other.
With this web application, you can collect leads during the event and qualify them immediately. Your stand personnel can create custom questions, take notes (written, verbal or by picture) and note down additional information.
Simply scan the QR code on the visitor badge with your smartphone. This gives you all the visitor’s contact details digitally.
You can also export all scans to Excel so that you can easily follow up on the leads of your potential partners and customers. All your stand personnel can use Visit Connect during the event.
Important! All data scanned with Visit Connect is available to you in real time.
The data between the two systems is independent of each other and in separate lists, as the two systems are separate from each other.
Trade fair app: The networking and matchmaking app
The functions of the KPA trade fair app increase your visibility as an exhibitor and as a contact person before, during and after the trade fair. This app is more than just a scheduling tool and more than just an exhibitor overview. It enables you to get in touch with customers, interested parties and potential partners at any time.
- Maximum networking: Increase your chances of generating new contacts and finding suitable prospects for your topic.
Efficient timing: Ensure smooth communication and scheduling.
Simple schedule overview: Keep track of your schedule, your appointments and the presentations that interest you.
Always up to date: Receive event updates and notifications in real time.
Termine 2024 und Rebooking-Informationen
Hier Fließtext eintragen. Hier Fließtext eintragen. Hier Fließtext eintragen. Hier Fließtext eintragen.
warning notes
The Easyfairs Operations department will support you throughout the entire stand construction planning process. Find out more about the process here.
You will receive the deadline for KPA stand design approximately 5 months before the trade fair.
By this date, your stand design must be finalised and approved, all hire furniture must be ordered, and the print artwork must have been submitted.
The Easyfairs Operations Department will support you throughout the entire stand design process:
- 10 weeks before the deadline (approximately 16 weeks before the exhibition), you will receive the first information email detailing the stand design process.
- The Operations Department will coordinate the stand design with you individually in the weeks leading up to the deadline.
- We require written approval of the stand construction plan. Failure to reply to the email from the Operations Department will be deemed as approval.
Please note:
- Orders placed after the online shop has closed are only possible following individual consultation with the Operations Department.
- Graphics submitted after the deadline cannot be guaranteed.
- All items included in the stand package are booked directly with your trade fair registration. They are listed in the overview in My Easyfairs. The furniture included in the stand package can be cancelled, but is excluded from both a credit note and an exchange/set-off against additionally booked furniture.
Exhibitor's comprehensive insurance
As an exhibitor at Easyfairs, you no longer need to worry about whether you have adequate insurance cover. We’ll take care of that for you.
By registering for KPA, you are automatically covered by our comprehensive exhibitor insurance package.
For just €195, you receive comprehensive cover that addresses precisely the areas where most problems have arisen in the past:
Public liability insurance – Proof of this insurance is mandatory for all Easyfairs trade fairs.
Cancellation insurance – in case you are unable to attend for reasons beyond your control.
Property insurance – for damage to or loss of your exhibition equipment, including during transport.
Our partner for exhibitor insurance is Inevexco. All communication regarding participation in the exhibitor package insurance is handled directly by the partner. If you already have adequate cover yourself, you may opt out of the exhibitor package insurance once you have provided proof of this.
You can find details directly on the registration form and on the website of the insurance provider Inevexco:
>> Go to the information page for Inevexco exhibitor package insurance
Warnings
We keep you informed about our service providers and partners via our official newsletters. Please note that not every company offering you KPA services has been commissioned by us. We would like to warn you about certain misleading offers.
We would like to warn you about unauthorised trade fair directories that request data from exhibitors at our trade fairs. There are companies operating that misleadingly promote their products and services using the name of the trade fair and the organiser. Please note that Easyfairs Deutschland GmbH has absolutely no connection with: International Fairs Directory | Automation.bz | EXPO GUIDE | FAIRGUIDE.COM | Construct Data Verlag AG
We expressly distance ourselves from the business practices of these and similar companies. The data used by these companies is mostly copied from publicly available sources (e.g. online exhibitor directories, catalogues, etc.).
Please ensure that you carefully check any offers you receive for trade fair directories. We expressly warn you against the companies listed above and their sometimes misleading offers and requests for payment.
You can make all entries for the official directories of KPA trade fairs, such as the listing in the exhibitor list, free of charge online via MyEasyfairs.
Beware of list providers, data offers and similar scams! Please also be wary of fraudulent offers of list data and other ‘services’ that you may receive via unsolicited emails.
If you receive such a message, it is certainly fraudulent and does not come from Easyfairs. We never sell visitor data to third parties. In most cases, the data provided by these companies is either inaccurate, incomplete, of poor quality or even falsified, and/or has been collected or acquired in breach of the General Data Protection Regulation (GDPR).
Please do not reply to these emails. Under no circumstances should you make any payments to the companies behind them.
>> Information from the trade association AUMA
Act for the Future
Easyfairs is committed to organising trade fairs in an increasingly environmentally friendly and socially responsible manner. Easyfairs is a signatory to the Net Zero Carbon Events Pledge. We are committed to achieving net-zero emissions by 2050 and halving our greenhouse gas emissions by 2030.
Your contact persons
Questions about processes, offers and systems
Event Coordination Team
Tel +49 711 217 267 40
kpa-orga@easyfairs.com