Exhibitor Portal
Perfectly prepared in 5 steps:
Start your trade fair preparation here
Step 1: Immediately after registration
Find out about the most important facts, procedures and options on this page.
Read the Technical Manual and the Deadline Checklist and register for the Exhibitor Kick-off webinar.
Step 2: Once MyEasyfairs is open
Log in to the MyEasyfairs service portal.
Create your exhibitor profile and place your first orders in the online shop.
Step 3: approx. 5 months before the trade fair
Plan your communication strategy and invitation campaigns, and decide on additional advertising and sponsorship measures.
Step 4: 4 months before the trade fair
Plan your stand in detail. We will send you a technical stand drawing for approval.
Order rental furniture and printing in the online shop in MyEasyfairs by the deadline.
Step 5: 3 months before the trade fair
Familiarise yourself with the features of the Touch&Collect and Visit Connect lead capture systems.
Set up the trade fair app and learn about its functions.
Organisational newsletters
Our organisational newsletters help you to remember everything. You will receive 5-8 organisational newsletters in the run-up to the exhibition.
To ensure that nothing ends up in your spam filter, please add the sender addresses @easyfairs.com, @easyfairsemails.com, @global.easyfairs.com and @messeprojekt.de to your whitelist.
News
21.11.2025
Are you exhibiting at KPA in Ulm for the first time and still have so many questions about your trade fair appearance or our free marketing tools? We would be happy to advise you!
Then book a service call now at a time that suits you!
Read more
The Ostwestfalen-Lippe / OWL region is home to a wide range of user industries and there is a great demand for technical plastic parts.
Visitor target region of the KPA in OWL: Strong industries with SMEs, hidden champions & world market leaders
Automotive à Ford plants, Kahrmann, VW
Lighting/building services à Bega, Berker, Busch Jäger, Gira
Electrical engineering à Beckhoff, HARTING, Phoenix Contact, WAGO, Weidmüller
Household appliances/consumer products à Henkel, Melitta, Miele
Food à Bahlsen, Dr Oetker, Fuchs Gewürze, Stork, Tönnies
Mechanical engineering à Aerzener Maschinenfabrik, Benteler, DMG Mori, Kannegiesser
Medical technology à Braun, Balda Medical, Dräger Medical
Furniture à 3C Group, Häcker, nobilia, SieMatic
Commercial vehicles/agriculture à Amazone, Claas, Grimme Landmas
Supplier industry à Böllhoff, Continental, Hella, Hettich, Kesseböhmer
KPA Bad Salzuflen will be organised in parallel with KUTENO, the supplier trade fair for the plastics processing industry that is already established in the region!
This means that from 2025 you will have the opportunity to present your company in two strong industrial regions in Germany.
KPA Ulm: February 25-26, 2025
KPA Bad Salzuflen: May 13th – 15th, 2025
The following applies to both trade fairs: Thanks to the all-inclusive trade fair concept, your organisational effort remains manageable even if you take part in two trade fairs.
KPA Ulm
- 25.-26. February 2026
- Ulm-Messe
- Tuesday, 24.02.2026
- 12 to 6 p.m. (the system stands are ready for occupancy from 12 p.m., exhibitors can also arrive earlier)
- Service desk is staffed until 6 pm
- Wednesday, 25 February 2026, 9 a.m. – 5 p.m
- Thursday, 26 February 2026, 9 a.m. – 4 p.m
Thursday, 26.02.2026
4:30 pm to 10:00 pm
Thursday, 13.02.2025, 11 a.m.
► Register here
Tuesday, 17 February 2026, 11 a.m.
Register here
is open
KPA Bad Salzuflen
- 09-11 June 2026
- Bad Salzuflen
- Monday, 8 June 2026, 8:00 a.m. to 6:00 p.m. (system stands will be ready for occupancy from 12:00 noon; exhibitors may arrive earlier)
- The service desk will be staffed until 6:00 p.m.
- Tuesday, 09 June 2026, 09 a.m. – 5 p.m.
- Wednesday, 10 June 2026, 09 a.m. – 5 p.m.
- Thursday, 11 June 2026, 09 a.m. – 4 p.m.
- Thursday, 11 June 2026, 4:30 p.m. to 10:00 p.m.
- Friday, 12 June 2026, 8:00 a.m. to 12:00 p.m.
Only collection of machines and exhibition goods, no dismantling possible
Wednesday, 12 February 2026, 11 a.m.
► Register here
Mittwoch, 07.05.2025, 11 Uhr
► Register here
Thursday, 28 May 2026
The link to the Bad Salzuflen hotel service will be available shortly
is open
KPA Leipzig
- 16.-17. September 2026
- Globana Eventcampus
- Tuesday, 15 September 2026
- 8:00 a.m. to 6:00 p.m. (system stands will be ready for occupancy from 12:00 noon; exhibitors may arrive earlier)
- The service desk will be staffed until 6:00 p.m.
- Wednesday, 16 September 2026, 9:00 a.m. – 5:00 p.m.
- Thursday, 17 September 2026, 9:00 a.m. – 4:00 p.m.
- Thursday, 17 September 2026, 4:30 p.m. to 10:00 p.m.
- Friday, 18 September 2026 8:00 a.m. to 12:00 p.m.
Only collection of machines and exhibition goods, no dismantling possible
Wednesday, 12.02.2025
Wednesday, 07.05.2025
Donnerstag, 06.05.2024, 14:00 Uhr
Hier anmelden
is closed
Trade fair marketing
Draw the attention of your existing and target customers to your participation in the trade fair and invite them with a free ticket. Take advantage of the opportunities we offer you.
Company-specific codes for free tickets
- You will receive company-specific voucher codes and registration links to activate free tickets.
- Your invited contacts will not only receive free admission, but also free catering in the exhibition halls and free parking.
- Use the code or link in your own advertising material or insert it into the admission voucher.
Where to get it?
- Invitation link: My Easyfairs, menu item ‘Invite leads & customers’
- Invitation code for print applications: >>Instructions
- >>Instructions “Where do I find my inviation code and link”
When and for how long are they available?
From the opening of My Easyfairs
Quantity and costs
Any number, no additional costs
Invitation cards – printed
Invite your desired and existing customers to a free visit to the trade fair with personalized invitation cards (worth around EUR 60). In addition to free admission, free parking and the trade fair guide, your invited guests will also receive all-day catering with food and drinks. We will automatically send you the invitation cards in mid-March – no separate booking is required.
Quantity and cost
50 pieces, no additional costs
Format
Trade fair logo for print and online applications, as well as static banners for email footers and other applications.
Where to order?
Order from the MyEasyfairs online shop or download directly here.
When and for how long available?
From 4 months before the trade fair.
Format
Various formats, customisable with stand number
Where to order?
You can customise these banners yourself in the banner generator.
When and for how long available?
From 4 months before the trade fair
Become a follower of the KPA Linked-In channel. Like, share, share and gain new contacts.
Trade fair marketing
Present your trade fair appearance professionally, invite your customers and contacts with our free advertising materials, and draw attention to your company in a targeted manner.
Discover how you can make your trade fair appearance more visible and personalise banners, free tickets, social media posts, and ready-made texts with just a few clicks.
Advertising & Sponsorship
Our advertising and sponsorship services help you strengthen your corporate brand and increase your visibility and reach. Boost the success of your trade fair participation in a targeted manner.
Lead generation with Touch&Collect and Visit Connect
Each exhibitor receives one to three Touch&Collect readers at their stand (depending on the EasyGo package booked) for the digital exchange of visitors’ contact details and exhibitor information at the trade fair. Your reader will be linked to your profile on the exhibitor list by default 14 days before the trade fair. If you wish to link your reader to other content, you must do so up to 14 days before the trade fair.
As soon as visitors touch your reader with their visitor badge, they collect all the information about your company and products that you have uploaded to your MyEasyfairs account. At the end of the trade fair day, visitors receive this information as a trade fair summary by e-mail. In return, you receive the data of all those visitors who have touched your reader with their visitor badge. We will send you this list by e-mail at the end of the trade fair.
Important! The contact details of the Touch&Collect system will be available to you after the trade fair.
The data between the two systems is independent of each other and in separate lists, as the two systems are separate from each other.
With this web application, you can collect leads during the event and qualify them immediately. Your stand personnel can create custom questions, take notes (written, verbal or by picture) and note down additional information.
Simply scan the QR code on the visitor badge with your smartphone. This gives you all the visitor’s contact details digitally.
You can also export all scans to Excel so that you can easily follow up on the leads of your potential partners and customers. All your stand personnel can use Visit Connect during the event.
Important! All data scanned with Visit Connect is available to you in real time.
The data between the two systems is independent of each other and in separate lists, as the two systems are separate from each other.
MyEasyfairs FAQ & Exhibitor Academy
Are you exhibiting at an Easyfairs trade fair for the first time and would like to find out more about the systems? Would you like to organize your trade fair participation even better? Do you still have a question or two? MyEasyfairs and the Exhibitor Academy videos have the answers.
How do I fill out my company profile? How do I upload products? How does the Touch & Collect system work? How does Visit Connect work? Not only these, but many other questions about MyEasyfairs, Touch & Collect and Visit Connect are explained step by step.
How can you make your trade fair stand even more attractive? How can you make your trade fair presence sustainable? How can you promote your participation? What do you need to prepare your stand personnel? These and many other questions are addressed in the Exhibitor Academy.Five modules focus exclusively on EasyGo and Visit Connect. Among other things, they cover how to improve the visibility of your online profile and how to increase the number of leads you generate.
Trade fair app: The networking and matchmaking app
The functions of the KPA trade fair app increase your visibility as an exhibitor and as a contact person before, during and after the trade fair. This app is more than just a scheduling tool and more than just an exhibitor overview. It enables you to get in touch with customers, interested parties and potential partners at any time.
- Maximum networking: Increase your chances of generating new contacts and finding suitable prospects for your topic.
Efficient timing: Ensure smooth communication and scheduling.
Simple schedule overview: Keep track of your schedule, your appointments and the presentations that interest you.
Always up to date: Receive event updates and notifications in real time.
Termine 2024 und Rebooking-Informationen
Hier Fließtext eintragen. Hier Fließtext eintragen. Hier Fließtext eintragen. Hier Fließtext eintragen.
Stand construction planning
You will be informed of the deadline for KPA stand construction planning approximately 5 months before the trade fair.
By this date, your stand construction planning must be finalised and approved, all rental furniture must be ordered and the print graphics must be submitted.
The Easyfairs Operations Department will accompany you throughout the entire stand construction planning process:
- Ten weeks before the deadline (approximately 16 weeks before the trade fair), you will receive the first information email with details on the stand construction planning process.
- The Operations Department will coordinate the stand construction planning with you individually in the weeks leading up to the deadline.
- We require written approval of the stand construction plan. Failure to respond to the email from the Operations Department will be considered approval.
Please note:
- Orders placed after the online shop has closed can only be accepted after individual consultation with the Operations Department.
- Graphics submitted after the deadline cannot be guaranteed.
- All items included in the stand package are booked directly with your exhibition registration. They are listed in the overview in My Easyfairs. The furniture included in the stand package can be cancelled, but is excluded from both credit notes and exchanges/offsetting against additionally booked furniture.
Exhibitor flat-rate insurance
As an exhibitor at Easyfairs trade shows, you no longer need to worry about whether you have sufficient insurance coverage.
We take care of that for you. By registering for KPA, you are automatically covered by our exhibitor group insurance policy.
For just €195, you receive comprehensive protection that specifically addresses the areas where most issues have occurred in the past:
-
Public liability insurance – Proof of this coverage is mandatory for all Easyfairs trade shows.
-
Cancellation insurance – In case you are unable to attend due to circumstances beyond your control.
-
Property insurance – Covering damage to or loss of your exhibition equipment, including during transport.
Our partner for exhibitor insurance is Inevexco. All communication regarding participation in the group insurance policy is handled directly by them.
Further details are available on the registration form and on the Inevexco website.
Cautionary notes
We inform you about our service providers and partners via our official newsletter. Please note that not every company offering KPA services has been commissioned by us. We would like to warn you about some misleading offers.
Beware of unauthorised trade fair directories asking exhibitors for data. Some companies are advertising their products and services in a misleading way using the name of the trade fair and the organiser. Easyfairs GmbH is not connected to: International Fairs Directory, Automation.bz, EXPO GUIDE, FAIRGUIDE.COM, Construct Data Verlag AG
We do not work with these companies. These companies copy data from online sources like exhibitor directories and catalogues.
Check any offers you receive for trade fair directories carefully. Avoid the companies named in the introductory list and their misleading offers and requests for payment.
Make your entries for the official directories of the automation trade fairs, such as the exhibitor list, free of charge online in MyEasyfairs.
Be cautious of list provider/data offers and similar scams! Please also beware of fraudulent offers of list data and other ‘services’ that you may receive in unsolicited emails.
If you receive such a message, it is almost certainly fraudulent and not from Easyfairs. We never sell visitor information to third parties. The data provided by these companies is more often than not either inaccurate, incomplete, of poor quality or even falsified and/or collected in breach of the General Data Protection Regulation (GDPR).
or acquired.
Your contact persons
Questions about processes, offers and systems
Event Coordination Team
Elena Carpene, Daniela Klumpp, Laura Palmowski, Jan Breimann
Tel +49 711 217 267 40
kpa-orga@easyfairs.com